Conference embargo policy
By submitting an abstract to AIDS 2018, you agree to adhere to the conference embargo policy. The policy specifies that while authors may publish the fact that their abstract has been selected for inclusion in the conference programme, data from the abstract may NOT be shared in any form (print, broadcast or online publication, media release or conference presentation) prior to its official presentation at AIDS 2018.
As is the case with most scientific/medical conferences, abstracts from AIDS 2018 are released to delegates and media under a strict embargo policy. A detailed breakdown of the embargo policies for different types of abstracts is available below. All conference delegates, presenters and media agree to respect this policy.
- Oral abstracts
Information about oral abstracts may not be published or presented before the start of the session in which the abstract is presented. If an abstract is included in an official AIDS 2018 press conference or media roundtable, the embargo on that abstract lifts at the start of the official press conference or media roundtable in which the abstract is featured or the start of the scientific session in which the abstract is presented – whichever is earlier.
- Oral poster discussion abstracts and poster exhibition abstracts
Information about the oral poster discussion and poster exhibition abstracts may not be published or presented before 10:00 (CEST – Central European Summer Time) on Tuesday, 24 July 2018. If a poster presentation is part of an official AIDS 2018 press conference or media roundtable that occurs before that time, the embargo on that abstract lifts at the start of the official press conference or media roundtable.
Embargo breaks for presenters
Any potential cases of embargo breaks by presenters will be reviewed by a conference committee. Embargo breaks by conference presenters may result in the removal of the abstract in question from the conference programme. This includes publication of the abstract data in a journal or public outlet prior to the presentation in the conference.
Please direct any questions or concerns about the conference embargo policy for presenters to the AIDS 2018 programme team at firstname.lastname@example.org.
Embargo breaks for media
Journalists who receive embargoed information related to studies to be presented at AIDS 2018 agree not to publish that information prior to the lifting of the conference media embargo regardless of the source of format of the information (slides, press release, abstract, interview). Violation of the embargo policy by a reporter will lead to one or more of the following measures:
- Suspension of the reporter's media conference credentials
- Barring of the reporter from the meeting premises
- Removal of the reporter's name from the IAS media distribution list for two years
- Refusal of media credentials for upcoming IAS conferences.
Please direct any questions or concerns about the conference media embargo policy to the AIDS 2018 communications team at email@example.com.