22nd International AIDS Conference
Amsterdam, Netherlands | 23-27 July 2018

Order your exhibition space

Applications for exhibition space at AIDS 2018 are now closed.

However, in case of changes or cancellations, if you are interested in exhibiting, please contact us at [email protected].

The 22nd International AIDS Conference will offer unparalleled opportunities to both commercial and non-commercial organizations to showcase their products and services to the world’s leading HIV professionals.

With over 7,000 square meters of prime exhibition space and more than 15,000 delegates expected – scientists, health care providers, policymakers, world leaders, people living with HIV – your organization cannot afford to miss the chance to reach so many key players in the scientific response to HIV and AIDS.

To ensure that it remains the hub for all delegates the Exhibition will include the Poster Exhibition, food outlets and the Internet Café.

Exhibitors benefits

Exhibitors registering before the deadline will have the following benefits:

  • Company listing in the Programme (printed) and the Programme-at-a-Glance (online)
  • Company listing in the Mobile App
  • Company listing on Exhibition signage
  • Free exhibitor badges offering access to the Opening, the closing ceremony and Satellite Symposia. Each exhibitor will receive a limited number of free badges based on the number of purchased square metres (additional exhibitor badges can be purchased):
    Purchased Square Metres Exhibitor Badges
    From 9 to 25m2 3
    From 26 to 50m2 6
    From 51 to 75m2 10
    From 76 to 100m2 15
    More than 100m2 20

Exhibition hall features

The Exhibition will be located in Hall 1 of the RAI, between the Global Village and Registration. It will feature the following:

FOOD OUTLET (with seating)

Exhibition opening hours

Tuesday 24 July: 10:00 – 18:30
Wednesday 25 July: 10:00 – 18:30
Thursday 26 July: 10:00 – 18:30
Friday 27 July: 10:00 – 14:00

Exhibit booths must be staffed at all times during opening hours. Teardown begins on Friday 27 July at 14:00.

Order your exhibition space

Exhibitors can purchase either: 

  • Space only (9m2, 18m2 or any surface area greater than 18m2). Exhibitors who order space only are required to bring their own booth. The cost per square metre is (in Euro):  
    • For non-commercial organizations: EUR 450
    • For commercial organizations: EUR 540
  • Shell Scheme Packages come in two sizes, 9m2 and 18m2, and include the following (9m2 / 18m2):
    • Modular walls
    • Fascia (on all open sides)
    • 1 table / 2 tables
    • 2 chairs / 4 chairs
    • 2 shelves / 4 shelves
    • 1 waste basket, waste removal fee and daily cleaning
    • Lighting and 2kW daytime power, including double wall socket and consumption

    The total cost for a 9m2 or 18m2 shell scheme is outlined below (in Euro):

    • For non-commercial organizations: EUR 5,100 for a 9m2 shell scheme and EUR 9,820 for a 18m2 shell scheme.
    • For commercial organizations: EUR 5,800 for a 9m2 shell scheme and EUR 11,200 for a 18m2 shell scheme.

Please note:

  • On shell scheme packages, VAT is applicable for Swiss VAT registered businesses (7.7%). On shell scheme packages and space only, VAT is applicable for legal entities based outside the Netherlands e.g. a governmental institution or foundation (21%).

Space assignment and payment modalities

Major Industry Sponsors and other main sponsors receive priority to select their location; stand and floor spaces are then assigned by the conference secretariat on a first-come, first-served basis, according to the dates by which applications are received and fully paid for. Spaces will be grouped in island formations according to the type of organization and standard guidelines.

Only fully completed exhibition space orders will be accepted. The exhibition space order will only be confirmed upon receipt of full payment in accordance with the Terms and Conditions. The conference secretariat reserves the right to accept or reject applications and to assign spaces as it sees fit.

Exhibition space applications

From 1 December to
9 April 2018

Contact the Exhibition team

[email protected]